You need to plan well in advance to reserve rooms for your conference. This can be difficult since some institutions may not reserve spaces two years in advance. Identify the people that handle this at your institution and talk with them about how to handle this.
When reserving rooms, you’ll need to consider not only the capacity of the room but the availability of projection equipment, computer access, and Internet access.

Deadline: 30 days before the conference.
Suggested starting date: 365 days before the conference.

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