One week in advanceStuff registration folders
Stuff bags
Place final Pizza Order
Finalize student volunteers, determine schedule, and assign duties
Send final conference announcement email
Print and mount building signs
Print and mount session signs
Print exhibit area signs
Name tags
Lunch tickets/business card/banquet tickets
Call public safety about signs
Give caterer final counts (as final as possible including veggie)
Stuff bags
Order Pizza/drinks/plates/napkins/cups
Send map of lab to contest sponsor
Go through prizes to assign door prizes and student prizes
Tee-Shirts for helpers
Determine setup for banquet and give to catering
Confirm final banquet numbers
Confirm final speaker lunch numbers
Confirm final conference lunch numbers
Confirm final break snack numbers
Check Internet access for all rooms
Invite faculty to keynote
Get winning websites installed on laptops for display
Deadline: 7 days before the conference.
Suggested starting date: 30 days before the conference.
Comments kkennemore posted at 11:27:13 AM on November 12th, 2013
| When finalizing catering numbers, we usually do exact headcount for the Presenters Luncheon (invite only) and headcount +5 for the Banquet on Friday night. The Saturday Luncheon is usually a buffet, and we usually do 10% less than the headcount due to attendee's leaving the conference before this meal. |
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