Appendix 1: Checklist & Timeline

Keep in mind, this timeline is only a rough guideline. Some items you may need to start earlier or later; some will be spread out over time. For example, hotels not accustom to booking conferences may not want to reserve blocks of rooms more than six months in advance. Nonetheless, you’ll still need to contact them in advance to get an idea of rates, etc.

Deadline: 730 days before the conference.
Suggested starting date: 730 days before the conference.

Two years in advance
One year in advance
Six months in advance
Two months in advance
One month in advance
Two weeks in advance
One week in advance
First Day of Conference
Post Conference


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